What you need to know when you employ a foreign national in South Africa

 ·15 Sep 2018
South Africa map

Many people throughout Africa look at South Africa is a place which offers socio-economic opportunities; and as a result, it has become home to many inter-regional and inter-continental migrants seeking gainful employment, says Kirsten Eiser, a partner at Webber Wentzel, and Cherise Walker, a candidate attorney at the same firm.

What many employers don’t realise is that there are particular laws applicable to employing (and dismissing) these immigrants, which all employers will need to be aware of.

Webber Wentzel has set out a summary of the key considerations you need to be aware of in employing foreign nationals.

In terms of the Immigration Act, it is unlawful for an employer to knowingly employ a foreigner who is not authorised to be employed in South Africa, the legal firm stated. Any foreigner requires a valid work visa to work in South Africa. Often such visas are linked to a specific employer and are not transferrable, it said.

“All employers are also required to make a good faith effort to ensure that they do not employ illegal foreigners. Employing a foreigner without the required visa and/or a failure to make the required good faith effort to determine an employee’s status are offences which could result in a fine or imprisonment.

“This means that it is incumbent on all employers to obtain the identity documents and, where appropriate, the visas of all its employees and ensure their continued validity,” Webber Wentzel said.

“In our experience, the dilemma that many employers face is how to address a situation where post-employment they realize that members of their workforce do not have the required permit to legally work in South Africa either because the employee never had the required visa (the employer failed to check this at the time of employment) or because the employee’s work visa has expired.

“An employer’s inclination may be to simply terminate the relationship on the basis that due to the Immigration Act the relationship is unlawful. Such a termination, however, falls short of the requirements set out in the Labour Relations Act which protects all employees regardless of the employee’s legal status to work in South Africa.

“As with any other employee, the employment relationship between the parties may only be lawfully terminated for a fair reason and after following a fair process,” said Walker.

Webber Wentzel said there are only three grounds on which an employer may lawfully terminate an employment relationship: misconduct; incapacity; and the employer’s operational requirements.

The specific ground for termination determines which process an employer must follow. A failure to hold the required visa may be treated as an incapacity issue, the legal specialist said.

Case law has, however, indicated that the employer must provide the employee with reasonable assistance to attempt to rectify his or her illegal status. This includes affording the employee an opportunity to engage with the Department of Home Affairs (giving reasonable time off) and completing and submitting necessary forms to support the employee’s efforts.

“Paramount to the entire process is that an employer must ensure that the employee is treated with dignity and respect,” said Walker.

“Notwithstanding the general guidelines set out above, the facts and circumstances of each individual are unique, and each situation must be addressed and dealt with on its specific merits.

“As a starting point, all employers need to conduct careful and periodic reviews of their employees’ work permits to ensure that they are not falling foul of the law and are appropriately managing any risks,” said Walker.

Read: Here’s what you need to know about your retirement funds when you leave South Africa

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