3 things to look for in a digital contracting solution
South African businesses need to streamline their processes to remain competitive and increase efficiency. Digital contracting solutions are an easy way to achieve this.
Digital contracting solutions free you from time-consuming contract tasks, and allow you to easily create, sign, and manage documents.
When using industry-leading solutions like DocNinja, organisations typically win back 80% of the time they would have otherwise spent on contract administration.
If you are in the market for a digital contracting solution, however, it is important to understand what your business needs and whether the solution you are considering is capable of providing this functionality.
DocNinja highlights three functions to look for when considering your digital contracting solution, below.
1. Digital contract management
Traditional contract management generally involves a shared, disorganised collection of documents.
Organisations that deal with large numbers of contracts will, therefore, benefit hugely from the ability to manage them more efficiently.
Leading digital contracting solution DocNinja provides organisations with a central digital contract repository where all their signed contracts are stored.
These can be accessed using an AI search engine that helps your employees find the contract they are looking for quickly.
The repository can also automatically schedule reminders to ensure you do not miss any key contract dates.
2. Digital contract creation
Digital contract creation solutions allow you to create contracts using guided questionnaires and advanced contract builders to ensure your contracts are of the best quality.
DocNinja’s digital contract creation solution allows you to do this, and pull contract information from various data sources – making the entire process much more straightforward.
Data within the contract can then be exported to other systems, forming an inter-connected ecosystem that optimises all of your future contracting.
In contrast, traditional “non-digital” systems see all data being manually captured in an unstructured manner – leading to a significantly slower process overall.
3. Digital contract signatures
While the ability to sign documents through a digital contracting solution is widely available, many systems are restricted in the scope of this functionality.
You should look for solutions which allow you to quickly sign contracts on various devices, such as your laptop, tablet, or smartphone.
This is possible with DocNinja, which also allows signing to be done through email or even via SMS. In both cases, signatories are directed to a secure platform.
Throughout this process, authentication mechanisms and security checks ensure that your contracts and data are completely secure.
Click here to learn more about DocNinja’s digital contracting solutions.
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