Cancelling bookings and reservations due to the coronavirus – what South Africans need to know

South African Airways (SAA) on Friday (20 March) announced it will suspend all international and regional operations until May 2020, to help combat the spread of the Covid-19 coronavirus.

It is not the only airline to cancel bookings, following numerous travel bans globally, while restrictions on gatherings has resulted in a flood of cancellations within the travel, entertainment and tourism industry.

This has caused widespread confusion about the rights and responsibilities of affected parties in relation to claims for refunds, says Consumer Goods & Services Ombudsman (CGSO), Magauta Mphahlele.

“While it is the view of the CGSO, based on its interpretation of the spirit and intent of the Consumer Protection Act (CPA), that consumers have a right to a full refund in these circumstances – if a postponement is possible, we urge consumers to rather take this option rather than request a refund to minimise the impact on suppliers who are also not at fault,” said Mphahlele.

She advised suppliers to treat each case on its merits and develop incentives to encourage consumers to accept postponements where possible.

The Consumer Protection Act 

Sections 17 and 47 of the CPA regulates voluntary cancellations by a consumer, as well as cancellations arising out of the inability of a supplier to provide a service either due to their own fault or circumstances that are outside of their control.

The declaration of a state of national disaster has forced both consumers and suppliers to cancel advance bookings and reservations due to the travel bans and restrictions on various types of gatherings.

It is therefore common cause that, in most cases, none of the parties are at fault where a cancellation must be processed, said Mphahlele.

Section 17 of the CPA deals with consumers’ rights to cancel bookings and reservations. In this section suppliers can charge a reservation deposit and a reasonable cancellation fee should a consumer cancel prematurely. However section 17(5) provides that:

“17 (5) A supplier may not impose any cancellation fee in respect of a booking, reservation or order if the consumer is unable to honour the booking, reservation or order because of the death or hospitalisation of the person for whom, or for whose benefit the booking, reservation or order was made”.

“It is therefore clear in the above section that consumers are not to be penalised for a cancellation that is due to illness or death,” said Mphahlele.

“While many individual consumers have not been tested for the Covid-19 virus, the restrictions imposed by the President and the Health Department is treating everyone as being ill, hence the restrictions.

“As a result, it is the interpretation of the CGSO, based on the intention behind section 17(5) of the CPA, that consumers are entitled to full refunds when they cancel due to the travel bans and restrictions on gatherings.”

Some respite for businesses 

However, Mphahlele there is some respite for suppliers in section 47 of the CPA which deals with overbooking and overselling.

“While in this context suppliers are not guilty of overbooking or overselling, this section speaks to what should happen if cancellations arise due to no fault of the supplier,” Mphahlele said.

Section 47(3) provides that:

(3) If a supplier makes a commitment or accepts a reservation to supply goods or services on a specified date or at a specified time and, on the date and at the time contemplated in the commitment or reservation, fails because of insufficient stock or capacity to supply those goods or services, or similar or comparable goods or services of the same or better quality, class or nature, the supplier must—

(a) refund to the consumer the amount, if any, paid in respect of that commitment or reservation, together with interest at the prescribed rate from the date on which the amount was paid until the date of reimbursement; and

(b) in addition, compensate the consumer for costs directly incidental to the supplier’s breach of the contract, except to the extent that subsection (5) provides otherwise.

“The above section entitles the consumer to two types of recourse if the supplier is at fault, a full refund with interest plus compensation for direct incidental costs,” said Mphahlele.

“However, where the supplier is not at fault and has taken reasonable steps to inform consumers about the shortage of stock or capacity, the consumer is only entitled to a refund and not consequential damages as per section 47(5).”

Cancellation penalty 

The CGSO’s view is that consumers cannot be charged a cancellation penalty and be refused a refund irrespective of who initiates the cancellation due to the travel bans and restrictions on gatherings.

“Many suppliers are offering consumers the option to postpone the bookings or reservations to a future date instead of a refund and this raises questions of whether suppliers have the right to do so and if consumers must accept that offer,” she said.

She added that Section 47(4) of the CPA does allow the supplier to rely on a legal defence against a claim for a refund if they make an alternative offer to satisfy the promise to deliver, but the consumer has to consider and choose if they want to accept that offer.

Mphahlele further cautioned suppliers not to use the disaster to circumvent the law and unnecessarily inflate the prices of goods and services.

“If suppliers are not able to resolve disputes relating to cancellations between themselves and consumers, they are to advise consumers to approach the CGSO,” she said.

Read: South Africa closes bars at night to battle coronavirus

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Cancelling bookings and reservations due to the coronavirus – what South Africans need to know